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Regulations on Midterms, Class Tests and In-Course Work

NOTE TO INSTRUCTORS:

As per email sent to departments July 24, 2023: Due to a University-wide shortage of classroom space, Enrolment Services Class Scheduling has notified us that it will not be possible to book alternate rooms for midterms at the regular class time. If you wish to schedule an evening midterm, please follow the instructions below.

It is highly recommended that professors require students to use a Faculty Standard Calculator in all midterm examinations and class tests. This requirement should be specified in the course outline. The early adoption of the standard calculator will avoid problems that arise when students realize just before or during the exam that they do not have an acceptable calculator.

  1. During the teaching semester, class tests/midterms in any course must be held during the time duly scheduled for that course in keeping with the course timetable unless the tests can be rescheduled during the regular school day, provided this does not create a conflict with other courses. (The regular school day is defined as the time period from 0800 hrs to 1800 hrs.)

  2. If you require extra space for your midterm, due to a lack of space University-wide, evening midterms can be scheduled as long as they are scheduled before the start of the term, and that they are indicated in the course syllabus.

    2.1. In the case that an evening midterm conflicts with another class, the student assessment policy 7.1.5 kicks in.

    2.1.1. If you wish to book an evening midterm, here is the process to follow:

    - The department must create their midterm CRN, add the date and time and send an email to Enrolment Services Timetableproject timetableproject.es [at] mcgill.ca with the following details:

    • Term

    • Course

    • CRN (midterm CRN)

    • Current course enrollment

  3. Students unable to write a class tests, midterms, and/or missed in-course work/assignments聽due to medical/personal reasons must submit a Medical Certificate/documentation indicating the duration date and nature of the illness/issue to the instructor as soon as possible and no later than a week after the test. It is up to the instructor and student to come to an agreement on how to handle the missed work.
  4. With the exception of class tests requiring audiovisual equipment during the examination, class tests should not be held in auditorium classrooms unless removable tabletops are used on the armchair seats. For large classes, the use of an auditorium may be the only solution to provide adequate space.
  5. Due to space limitations during the semester, the same space allocations used during Final Examinations cannot be provided for class tests. Keep in mind, the Faculty may not be able to book rooms in close proximity. For large course enrolments, it is likely that a class test will be scheduled in more than two rooms. Also, due to space limitations, alternative dates may be requested by Faculty when booking rooms for class tests.
  6. The Faculty does not provide invigilation for class tests/midterms. It is the responsibility of the instructor.
  7. Assessments worth more than 10% of the final grade may not be held during the two week period preceding the first day of the examination period in the Fall and Winter terms. (Note: Take-home examinations are considered as class tests unless scheduled on the Final Examination Timetable; however, Final Project Reports, Laboratory Project Reports, Slide Tests or Term Papers do not fall in the category.)
  8. Computer scored midterms: Instructors may receive answer sheets through Printing Services. Instructors must forward answer sheets to NCS for scoring.

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