ÎÛÎÛ²ÝÝ®ÊÓƵ
Why is web governance important?
ÎÛÎÛ²ÝÝ®ÊÓƵ's websites are the public online face of our university. For many visitors, a website visit is their first ÎÛÎÛ²ÝÝ®ÊÓƵ experience. For this reason, it's important that our audiences have positive experiences that are welcoming, accessible, and answer their needs. In support of this goal, our web governance structure exists to provide clarity regarding roles and responsibilities related to the maintenance and development of ÎÛÎÛ²ÝÝ®ÊÓƵ websites.
Note: This is a working document and is subject to change.
Guiding principles
ÎÛÎÛ²ÝÝ®ÊÓƵ's digital standards
Our digital standards provide an overview of the criteria for creating and managing ÎÛÎÛ²ÝÝ®ÊÓƵ websites and online services in areas such as accessibility, website security and protection of users' data, usability best practices, and site optimization.
Related legislation
- .
Web governance structure / roles and responsibilities
Our web governance structure oversees and supports public sites created using ÎÛÎÛ²ÝÝ®ÊÓƵ's centrally supported web systems including:
Additional platforms may be added in the future.
Roles and responsibilities
Unified web team: Digital Communications & Web Services Group
Governance of ÎÛÎÛ²ÝÝ®ÊÓƵ's websites is overseen by Communications and Institutional Relations' Digital Communications team, supported by IT Services' IT Communications - Web Services Group and ÎÛÎÛ²ÝÝ®ÊÓƵ's Web Advisory Committee.
As a unified web team, Digital Communications and the Web Services Group design and manage the ÎÛÎÛ²ÝÝ®ÊÓƵ homepage and top-level pages, and provide guidance and support to website managers and administrators throughout ÎÛÎÛ²ÝÝ®ÊÓƵ.
Digital Communications
Primary strategic direction for ÎÛÎÛ²ÝÝ®ÊÓƵ's sites and assets is led by Digital Communications working closely with the Web Services Group.
Web Service Group
IT Services' IT Communications - Web Service Group provides and maintains ÎÛÎÛ²ÝÝ®ÊÓƵ’s Web Management System (WMS).
Web Advisory Committee
A standing committee of stakeholders from across the ÎÛÎÛ²ÝÝ®ÊÓƵ community who meet six times yearly to:
- Review the health and status of ÎÛÎÛ²ÝÝ®ÊÓƵ's web ecosystem in areas such as accessibility, information security and privacy, and branding
- Make recommendations for improving our web governance structure and framework based on their findings
- Propose courses of action for dealing with compliance concerns
Web Advisory Committee membership
- 2 members Communications and External Relations
- 2 members IT Services
- 1 student representative
- 1 faculty representative - faculty member
- 1 faculty representative - staff member
- 1 research representative
- 1 central services/Human Resources representative
- 1 Student Services representative
- 1 accessibility representative
Campus community: Website administrators, managers and content creators at ÎÛÎÛ²ÝÝ®ÊÓƵ
The roles and responsibilities of campus community members include:
- Completing the required training courses
- Following the website guidelines and best practices outlined on the Web Services website, e.g. ÎÛÎÛ²ÝÝ®ÊÓƵ's digital standards
- Following the guidelines outlined in the Policy on the responsible Use for ÎÛÎÛ²ÝÝ®ÊÓƵ's information technology resources
To gain access to maintain ÎÛÎÛ²ÝÝ®ÊÓƵ websites, campus community members must also complete the
Important considerations for owners and sponsors of custom or vendor-built websites
When choosing to create a custom or vendor-built website you are accepting responsibility for compliance with all legal and institutional requirements. Any site managers you nominate will be accountable to you concerning compliance with the digital standards and other requirements. ÎÛÎÛ²ÝÝ®ÊÓƵ assumes no responsibility for the construction or maintenance of these sites.
For information about requirements, see our custom or vendor-built project toolkit