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Procure to Pay Directive

invoice template
All invoices must adhere to the following directive

  • Clearly reference a valid Purchase Order number communicated by ÎÛÎÛ²ÝÝ®ÊÓƵ

  • Only reflect charges authorized by the Purchase Order

  • Bear a unique invoice number that was not previously used with ÎÛÎÛ²ÝÝ®ÊÓƵ nor will be re-used on future sales to ÎÛÎÛ²ÝÝ®ÊÓƵ

  • ±õ²Ô»å¾±³¦²¹³Ù±ðÌýthe date the invoice was issued

Purchase Order

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In order for our suppliers to receive payments promptly and accurately, the following instructions must be adhered to:

  • Prior to delivering goods or services, supplier must receive an official Purchase Order from the University.
  • Unless otherwise authorized by Procurement Services, all purchases by the University are subject to our standard Terms and Conditions

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Invoices that do not meet the above criteria will be considered in dispute and will not be processed by ÎÛÎÛ²ÝÝ®ÊÓƵ, nor will any statement as they pertain to such invoices.


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  1. Any inquiries about an order should be addressed primarily to the individual listed on the purchase order.
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  2. All invoices with a Bill To address of 680 Sherbrooke St. must be emailed to accountspayable [at] mcgill.ca
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  3. All invoices with a Bill To address of 1010 Sherbrooke St and not related to construction projects must be emailed to invoices.fod [at] mcgill.ca
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  4. All invoices with a Bill To address of 1010 Sherbrooke St and relating to construction projects must be emailed to capital.projectap [at] mcgill.ca
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Should you have particular questions regarding MMP,

ÎÛÎÛ²ÝÝ®ÊÓƵ’s approved ordering methods or the overall Procure to Pay cycle, please do not hesitate toÌý.

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